Every invoice keyed in by hand is time your team isn't spending on what truly matters. In most companies, data entry remains quiet, repetitive, error-prone work that slows down accounting, delays payments, and pollutes the very information later used to make decisions.

Captodocs was built to clear that bottleneck: it reads your documents, understands what they contain, and turns them into ERP-ready data, with no one having to transcribe a thing.

The invisible bottleneck

Manual document entry rarely shows up in reports, yet it's everywhere. Supplier invoices, delivery notes, purchase orders, and receipts that someone opens, reads, and retypes into the system. The cost isn't just time: every transcription is a chance for a wrong figure, a misassigned supplier, or a date that doesn't add up to slip through.

By the time that error reaches accounting or stock, fixing it costs far more than preventing it would have. And in the meantime, the picture of the business that leadership sees is built on data that has passed through too many hands.

What Captodocs does

Captodocs combines OCR with artificial intelligence to do more than recognize text: it interprets the document. It identifies the supplier, the line items, the amounts, the taxes, and the references, and structures them exactly as your ERP expects to receive them.

Extracts the key data from invoices, delivery notes, and commercial documents.
Learns from your real documents and improves with use.
Validates the information before posting it, flagging anything that needs review.
Delivers data ready to post, with no typing involved.

On-premise: your data stays home

Captodocs runs in your own environment. The documents and the information they contain are processed inside your infrastructure, without relying on external services to handle sensitive data. For many companies, that peace of mind about where their data lives matters just as much as the time saved.

What your team gains

Fewer hours spent transcribing and reviewing.
Fewer posting errors and fewer downstream corrections.
Faster payments and reconciliations.
Cleaner information for making decisions on reliable data.

How it fits with your ERP

Captodocs doesn't replace your management system: it feeds it. It integrates with your ERP, including Ecofin ERP and IBM iSeries environments, so data enters once and flows into purchasing, accounting, or the warehouse without manual workarounds. Every document becomes part of the workflow rather than a separate task.

Where to start

The best starting point is usually the workflow that hurts the most: typically, supplier invoices. From there, it expands to other documents at each company's own pace. We assess your case, measure how much time goes into manual entry today, and design a phased rollout that pays off from the first few weeks.

Less typing, fewer errors, more time to decide. That's the difference between piling up documents and turning them into information that works for you.